Author Portal: A smarter way to communicate with your rights holders

When it comes time for royalty reporting, publishers have to manage a high volume of interactions with their authors: sending statements, requesting documents, updating administrative details, handling corrections…

These back-and-forth exchanges quickly become time-consuming, especially for publishers working with a large number of authors.

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Outdated information, such as an incorrect IBAN or a wrong address can slow down the royalty reporting process and delay royalty payments.

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At the same time, authors are expecting greater transparency: they want to understand their sales, track their royalties, and easily access their documents.

Without the right tools, these everyday frictions lead to misunderstandings and weaken what is ultimately a critical relationship: the one between author and publisher.

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Crealo’s Author Portal: your secure space to communicate with your rights holders

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The Crealo Author Portal addresses these challenges by providing a secure vault where your authors can access their documents (contracts, royalty statements, etc.) anytime, on desktop or mobile.

• Self-service access to their titles and contracts

• Full history of royalty statements and payments

• Management of their personal information

• Informational notifications for better tracking

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On the publisher side, you stay in control:

• you choose which documents are shared
• statements are available upon sending, as soon as reporting is finalized
• the entire history is centralized and traceable

The result: smoother, more transparent communication and a professional showcase for your publishing house.

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A complete experience designed for authors

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The Author Portal offers a clear and structured interface designed to give authors full visibility over the exploitation of their work.

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Quick actions, fully autonomous

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From their portal, authors can:

• Submit documents to easily share administrative items with their publisher, such as a withholding exemption certificate
• View their statements and access all their royalty statements in just a few clicks
• Update their personal information, including contact details, payment preferences, or administrative data
• Check their notifications to instantly see all updates and important actions since their last visit

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A clear, structured space to manage their information

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The dashboard gives authors a comprehensive overview of their space, allowing them to view recent statements and titles, and access key actions in one click, such as sending documents, viewing all statements, or updating their personal information.

The Statements tab centralizes all statements shared by the publisher. Authors can find all their statements there, by title and by period.

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Smart notifications to prevent errors

The Author Portal helps keep publishers and authors aligned through automated reminders:

• Notification when a contract is available for signature
• Alert when a new statement is made available
• Automatic reminder before each reporting cycle to update information

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Save time and strengthen trust with your authors

How the Author Portal Benefits Publishers

• Present a modern image to authors
• Strengthen trust and show genuine care, turning the author experience into a competitive advantage
• Save time by reducing back-and-forth emails
• Eliminate manual document sharing
• Ensure up-to-date author information before reporting
• Filtered views of valid vs. expired documents
• Ability to send bulk reminders for missing documents at the time of reporting, saving operational time and improving compliance of author records

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Trusted by publishers to simplify author communication

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Here’s what publishers using Crealo’s Author Portal are saying:

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Henry Lemoine

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“We make extensive use of the Author Portal on Crealo, giving our authors secure access to all their royalty statements.”

“They can independently consult their records and full history. It saves us time and makes communication much smoother.”

Hector Lemoine, Head of Administration and Management, Éditions Henry Lemoine

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Les éditions de la Librairie Théâtrale

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“Once royalty accounting is finalized, the portal is updated and authors are notified. It prevents repeated requests for already-sent statements.”

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“The author portal is a real asset. It reassures authors to have a dedicated space.”

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“I now plan to make this tool standard for all our authors.”

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Guillaume Benoit, Editor, La Librairie Théâtrale

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Why Crealo’s Author Portal stands out

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Crealo’s Author Portal is more than a document-sharing tool. It is a dedicated environment designed to meet the real needs of both publishers and authors.

Built specifically for publishing workflows, it centralizes communication, document management, and royalty reporting in one place. Publishers gain efficiency and control, while authors benefit from clear, autonomous access to their information.

By reducing friction in day-to-day exchanges, the portal helps establish a more transparent, responsive, and professional relationship with rights holders.

The result: less operational burden, stronger trust, and a modern author experience that becomes a true competitive advantage.

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If you would like to learn more about our author portal, feel free to contact us.

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Our team will be happy to introduce you to our royalty management software.

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